2025 CAF CONFERENCE-- Inspiring Excellence: Elevating to New Heights

Please join us for the annual members-only CAF Conference, February 27 - March 1, 2025 at the CAF National Airbase in Dallas, TX. The conference is aimed at CAF members with any level of experience, whether you have recently joined or are a long-time Unit leader; there's no better way to get to know the CAF! To attend this conference, you must be an active CAF Colonel or Cadet.

The registration fee includes all sessions, all conference lunches, a ticket to the CAF Hall of Fame Banquet, and shuttle service to and from CAF National Airbase and the Hilton Garden Inn/Hampton Inn, Duncanville, TX. Note: Shuttle service will only run between the Hilton Garden Inn/Hampton Inn and the CAF.

If you are unable to attend the conference sessions, but would like to attend the CAF Hall of Fame dinner or if have a guest who will be attending the meals only, tickets for those individuals events are also available on the registration form below. For additional questions, call (877) 767-7175, ext. 142 or email Craig Tuminaro at ctuminaro@cafhq.org.

REGISTRATION COSTS
(Per Person, includes lunches and one ticket to the CAF Hall of Fame dinner on Saturday, March 1):

• $300 through February 12
• $350 beginning February 13
• $90 CAF Hall of Fame dinner only - available for purchase through Sunday, February 24.

Registration for the CAF Conference has now concluded.

HOTEL INFORMATION
The conference hotel is the Hilton Garden Inn, 800 N. Main St., Duncanville, TX. The group rate is $139 per night plus 13% tax. The rate includes breakfast vouchers for up to two people per room. The hotel features a restaurant and bar on site, complimentary wireless internet in guestrooms, and complimentary self-parking.
2/7/25 Update: THE CAF Room Block rate expired on 2/6/25 and the Hilton Garden Inn is sold out for rooms during the conference period.

A second block of rooms has been secured at the Hampton Inn & Suites Duncanville, right next door to the Hilton Garden Inn. The group rate is $134 per night plus 13% tax. Click here to book online.

To reserve by phone call 1-800-HILTONS and ask for the CAF Conference (group code 90H).

PRELIMINARY EVENT SCHEDULE
All events will be held at the CAF National Airbase.
Schedule is subject to change.

Thursday, Feb 27
Registration Open Noon – 5 p.m.
8 - 9 a.m. American Airpower Heritage Foundation Board Meeting
9:15 - 10:30 a.m American Airpower Heritage Flying Museum Board Meeting
10:45 a.m. - 12:00 p.m. American Airpower Heritage Museum Board Meeting
1- 4 p.m. General Staff Board Meeting
5 - 6:30 p.m. Welcome Reception
3:15 - 6:45 p.m. Shuttle circulates between CAF National AIrbase and Hotel

Friday, Feb 28
Registration Open 7:30 a.m. – 3:00 p.m.
7:00 - 9:00 a.m. Shuttle circulates between CAF National Airbase and Hotel
8:15 - 9: 15 a.m. Opening General Session – State of the CAF
9:30 - 10: 45 a.m. Breakout Session 1
11:00 a.m. – 12:15 p.m. Breakout Session 2
12:15 - 1:15 p.m. Lunch
1:15 - 2:15 p.m. Conference Keynote from CAF Life Member Dr. Eric Downing. Learn more about Eric by clicking here.
2:30 – 3:45 p.m. Breakout Session 3
4:00 – 5:15 p.m. Breakout Session 4
4:15 - 6:15 p.m. Shuttle circulates between CAF National Airbase and Hotel

Saturday, March 1
Registration Open 8:30 a.m. - Noon
7:45 - 9:45 a.m. Shuttle circulates between CAF National Airbase and Hotel
9:00 – 10:15 a.m. Breakout Session 5
10:30 - 11: 45 a.m. Breakout Session 6
Noon - 1:15 p.m. Lunch & CAF Awards
1:30 - 2:45 p.m. Breakout Session 7
3:00 – 4:00 p.m. CAF Town Hall and Advisory Board Meeting with the President (open to all)
3:00 - 6:45 p.m. Shuttle circulates between CAF National Airbase and Hotel

6:30 p.m. CAF Hall of Fame Cocktail Hour with cash bar
7:30 p.m. CAF Hall of Fame Ceremony and Banquet Dinner
9:00 - 11:00 p.m. Shuttle circulates between CAF National Airbase and Hotel
Suggested attire for the Hall of Fame dinner is CAF Uniform, military uniforms, or semi-formal attire

SCHEDULE AT A GLANCE

SESSION DESCRIPTIONS

DEVELOPMENT
Fundraising Fundamentals: Building Relationships, Inspiring Support
Presented by RozeLyn Beck
Take your fundraising efforts to new heights in this essential session designed to empower Unit officers and members with the tools for success. Learn how to strengthen relationships with funders and top donors, craft compelling messages that align the CAF’s mission with donor values, and adopt a donor-centered perspective that drives engagement. This session will also provide practical tips, proven strategies, and actionable tools to elevate your fundraising game and secure the support needed to sustain and grow your Unit’s impact. Don’t miss this opportunity to inspire excellence in your fundraising journey!

EDUCATION
Commemorative Air Force Museum & Archive Open House
Presented by Nathan Huegen and Kevin Hahn
Learn how to effectively care for, display, and interpret your artifact collection with examples from the exhibits located in the NAEC. In addition, learn the background of the CAF Nose Art Collection and the journey it has taken to the current exhibition.

Project Cub: A Hands-On Intern Project
Presented by Melissa Rogers
The CAF acquired a 1946 J-3 Piper Cub aircraft in need of restoration. CAF/NAEC staff, volunteers, and aviation experts have been overseeing high school interns who are driving the restoration process. Seven interns are currently working on the project under the supervision of a restoration project coordinator and their classroom aviation instructor. Hear from the project coordinator and the interns themselves about the project and the experience.

Aviation Discovery Zone Expo
Presented by Christiano Mazziotti
Experience firsthand activities the National Aviation Education Center offers kids of all ages. The highlighted activities are a proven hit during Camp SOAR, A is for Aerospace, and airshows. We host thousands of kids through a variety of programs where the central theme is hands-on activities focused on aviation and career related experiences. During this session we have selected the best of the best for you to see and do! We want to provide you with a make-and take experience and send you back to your local unit with new activity ideas that will engage kids in learning about aviation. Showcasing the principles of flight, engineering, and mechanics is something YOU can do while Educating, Inspiring, and Honoring!

Education in Your Community
Presented by Dr. Jennifer Stimpson
Join Dr. Jennifer Stimpson, the Director of Education at the Henry B. Tippie National Aviation Education Center for an informal discussion on ways to get involved with formal and informal education programs in your region. Learn how to meet with teachers and administrators in your area and brainstorm the types of programs your unit can offer that will entice schools to visit.

Building Successful Cadet Programs: Insights and Best Practices
Presented by Nathan Huegen
Discover effective strategies for creating and sustaining impactful Cadet programs in this engaging session. Presenters will share experiential findings and explore key topics, including opportunities for improvement, youth protection, navigating competitive organizations, funding challenges, and proven practices. Whether you're starting a program or enhancing an existing one, this session offers practical insights to empower the next generation of aviation leaders.

Mastering Museum Magic: From Artifacts to Unforgettable Experiences
Presented by Alan Urban, Airbase Arizona, and Nathan Huegen and Kevin Hahn
Discover the secrets to running a successful museum at your Unit! This session will dive into the art of artifact accession and preservation, crafting a master plan, designing engaging displays, and inspiring volunteer participation. With a spotlight on creating unforgettable guest experiences, this discussion will leave you equipped with fresh ideas and actionable strategies to bring your museum's story to life. Don’t miss this opportunity to elevate your museum's operations and impact!

CAF Pilot Scholarship
Presented by Nathan Huegen
The CAF Pilot Scholarship provides up to $12,000 for CAF Cadets to earn their Private Pilot’s License. Cadets apply for the scholarship with a CAF mentor from their unit and are free to work with any reputable flight school or instructor in their area. Each recipient must provide reports on significant milestones from their training on their way to a successful check ride. Learn how to mentor a cadet to a successful application from Nathan Huegen, CAF Vice President of Education.

FINANCE
Finance Officer’s Role/Responsibility
Presented by Lance Linguist and April Robinson
This session will provide a better understanding of the role and responsibilities of a Unit Finance Officer. Other topics covered: Legal Structure; ASAP; Insurance; Sales Tax; Military Billing; Forms; Budgets.

Finance – Chart of Accounts
Presented by April Robinson
This class will provide a better understanding of the Chart of Accounts that each Unit must use and what goes under each account description and why. Describes why the same chart is used for each Unit.

Quickbooks Online – Part I
Presented by April Robinson and Steve Fryman (Indiana Wing Finance Officer)
This class provides the Finance Officer with the basics of QuickBooks Online (QBO)/Bookkeeping. Discuss the Chart of Accounts, Account Settings, and how to present financial information to your Unit (Classes/Locations and Tag replacement). (Bringing your laptop for hands-on experience would be helpful.)

Quickbooks Online - Part II and Square for Donations
Presented by April Robinson and Steve Fryman (Indiana Wing Finance Officer)
This class will show the Finance Officer how to set up and connect Bank Accounts in QBO; how to understand Expenses and Deposits along with doing bank reconciliation and seeing the report. Also, the creation of donation websites in Square. (Bringing your laptop for hands-on experience would be helpful.)

Quickbooks Online – Part III
Presented by April Robinson and Steve Fryman (Indiana Wing Finance Officer)
This class will show the Finance Officer how to pull invoices and transaction receipts into QuickBooks (QBO) automatically, then apply the GL accounts to use; setting up QBO Banking Rules – aka Accounting Import magic; Bank Receipts – importing transaction invoices and receipts manually and automatically (includes emailing invoices into QBO). (Bringing your laptop for hands-on experience would be helpful.)

Calculating Cost per Flying Hour
Presented by Lance Linguist
This class will discuss the variable; semi-variable; semi-fixed and fixed costs of operating an aircraft; and a methodology for calculating a cost per flying hour, as well as the long-term financial considerations that are often overlooked.

New Topic/Roundtable
Presented and Moderated by Lance Linguist
This class will focus on some of the new efforts and activities by the CAF, including Hull Insurance; Unit Health Monitor; CAF Strategic Priorities; aircraft parts held at HQ. This class will also allow questions from the Finance Officers and allow other Finance Officers to present their ‘best practices’.

LEADERSHIP
New Unit Officers Check-In: Laying the Foundation for Success
Presented by David Oliver and RozeLyn Beck
Step confidently into your leadership role with this essential session tailored for new Unit officers. Join members of the CAF’s Executive Leadership Team as they guide you through strategies for fostering connection, keeping members engaged, and building a motivated team. Discover practical insights into effective leadership while ensuring your Unit operates smoothly and meets organizational requirements. Whether you’re just starting or looking to refine your approach, this session will equip you with the tools and knowledge to elevate your leadership and inspire excellence in your Unit.

Leadership Deep Dive: Building a High-Performing Culture
Presented by Dr. Eric Downing
Expand on the insights from Dr. Eric Downing’s keynote in this engaging and practical session. Delve into proven strategies and actionable tactics to foster a high-performing culture through impactful leadership. Learn how to inspire excellence within your Unit, elevate team dynamics, and create an environment where success thrives. This interactive session is designed for leaders at all levels who are ready to take their leadership skills—and their teams—to new heights.

Unit Leader Forum: Navigating Challenges and Opportunities
Presented by David Oliver
Join CAF President/CEO David Oliver for an engaging and collaborative forum designed exclusively for Unit Leaders. This session will explore the unique challenges and exciting opportunities faced by those at the helm of the CAF’s Wings and Squadrons. Gain valuable insights into effective leadership strategies, learn from shared experiences, and discover practical solutions to common obstacles. Attendees are encouraged to contribute their own perspectives, share success stories, and discuss pitfalls to avoid, making this an invaluable opportunity for peer-to-peer learning and growth. Let’s work together to inspire excellence and lead our units to new heights!

MARKETING
Faces of the CAF: Creating the Right Impression
This session will focus on creating cohesive branding that reflects the CAF’s mission and ensures our messaging resonates with aviation enthusiasts, supporters, and the public. CAF Volunteers are often the public's first point of contact and usually leave a lasting impression. Learn the best practices for creating meaningful interactions, answering common questions, and building excitement about the CAF’s aircraft and programs.

Buzz Builders: Mastering Event Promotion & Outreach
Learn how to amplify the impact of your events with strategic promotion and outreach techniques! In this hands-on workshop, you'll discover the essentials of spreading the word about airshows, fundraisers, and educational programs to drive attendance and engagement. You'll also Learn how to connect with local media outlets and community organizations, craft attention-grabbing press releases, and leverage word-of-mouth marketing.

On Message, On Mission: Storytelling and Interviewing Skills
Discover how to captivate audiences through powerful storytelling that highlights the heart of the CAF mission. In this session, you’ll learn to craft compelling narratives that connect emotionally with the public, from the restoration journey of an aircraft to the personal stories of those who bring history to life. You’ll also explore how to be an effective interviewee by answering questions with clarity, authenticity, and enthusiasm, ensuring your story resonates.

Creating Social Media Gold: Aviation Photos and Videos
Learn how to capture and curate stunning aviation imagery that soars on social media. This workshop covers essential tips for photographing aircraft and events, selecting the most eye-catching visuals, and optimizing them for maximum engagement online. You’ll also explore best practices for collaborating with aviation photographers, including understanding their needs, providing clear briefs, and effectively showcasing their work.

DIY Events & Programs: Bringing Your Hangar to Life
Presented by Gena Linebarger, High Sky Wing; Lucien Pillai, SoCAL Wing; and Jack Welch, Mississippi Wing
Looking to create unforgettable events? This session covers the essentials of planning and executing events like open houses, hangar dances, aviation and car shows, and more. Learn how to attract media attention, leverage social media, recruit volunteers, and build strong committees. We’ll cover the nuts and bolts of event logistics, securing outside support, and growing your programs to maximize impact. Whether you're hosting your first event or looking to expand, this session will provide practical strategies to make it a success!

Organizing Warbird Ride Days for Fun and Profit
Presented by Gerald Oliver
Learn many of the basics of how to organize and execute a warbird ride day for your Unit. The emphasis will be on small to mid-size units. Topics include selecting ride aircraft, partnering with other CAF units, advertising, ride desk operations, safety, plus much more.

Maximizing Tour Stop Success
Presented by Mike Garrett, Airbase Arizona
Learn how to strategically select and manage tour stops to maximize revenue while keeping expenses low. This session will share lessons learned on increasing attendance, securing sponsorships and donations, and working effectively with hosts to reduce costs. Attendee interaction is encouraged—come ready to exchange ideas and refine your tour strategy for greater success!

Tools for Take Off - Building Your Social Media Presence
Elevate your social media skills with this workshop to help amplify your online impact. Learn how to promote the Commemorative Air Force’s mission, events, and stories through engaging posts and strategic content. Discover the power of digital tools, including AI-powered platforms for content creation, scheduling, and analytics, to save time and maximize effectiveness. Topics include crafting posts that resonate with your audiences, leveraging hashtags, and using tools like Canva, ChatGPT, and scheduling apps to streamline your efforts.

MEMBERSHIP
Membership 101: Unlocking the Keys to Growth and Retention
Presented by Craig Tuminaro
What do terms like Active, Lapsed, Dropped, New, Renewed, and Rejoined really mean for your Unit’s membership strategy? Join the CAF’s Membership Team for an in-depth exploration of the processes behind recruiting, fulfilling, and retaining members. This session will demystify membership terminology, provide actionable insights into building a thriving membership base, and offer practical tips to enhance engagement and long-term retention. Whether you're looking to boost your recruitment efforts or strengthen member loyalty, this session will equip you to elevate your Unit’s membership success to new heights.

The Three R's of Membership: Recruit, Retain, & Regain
Presented by Craig Tuminaro
Elevate your Unit’s membership success with a deep dive into the three essential pillars: recruiting passionate new members, retaining their engagement, and regaining those who have drifted away. In this collaborative session, participants will exchange effective strategies, share proven tactics, and explore innovative approaches to fostering a “Member First” culture. Learn how to build strong connections, inspire long-term commitment, and position your Unit for sustained growth. Join us to gain actionable insights and take your membership efforts to the next level!

OPERATIONS
Intro/Safety and SMS Review
Presented by Jim Lasche

Maintenance training, supervision, documentation, and special requirements for LOA aircraft
Presented by Noel Mareno

CAF Insurance review plus Q & A
Presented by Jim Lasche, Greg Hiser & Lance Linquist

Operations Review and Training
Presented by Bill Ervin

Traxxall/Instructions for Continued Airworthiness
Presented by Noel Mareno

Ground Safety Review
Presented by Jim Lasche & OPS Team
Safety recommendations going forward.

Aircraft Restoration Update
Presented by Alan Brooks
This session offers the latest on CAF aircraft undergoing restoration plus a sneak peek on those that will be returning to service in 2025.

Stinson L-5 Restoration & Maintenance
Presented by Charles Rooks, L-5 Sentinel Sponsor Group
The session will provided an overview of restoring and maintaining the Stinson L-5. We will review restoring tips, correct paint codes & markings, maintenance guidelines, understanding the Tech Orders for the L-5.

The PT-19/26 Collaborative: Updates, Parts, Maintenance, and Knowledge Sharing
Presented by Steve Koenig, Buckeye Wing
This session will continue last year's session on issues affecting the CAF's largest fleet. The session will be an open discussion of aircraft sustainment, parts, logistics, sources, techniques, Field Approvals, STCs and Standardization.

REFUND AND CANCELLATION POLICY
CAF Conference or Hall of Fame registration canceled on or before February 16, 2025 is refundable. Registrants canceling on or after February 17, 2025 will not receive a refund. Registration fees may be transferred to another individual.